The Ultimate Guide to Corporate Event Management Software

Every detail counts when planning workplace events, from coordinating logistics to ensuring attendee engagement. Corporate event management software has revolutionized the way businesses plan and execute events. This comprehensive guide explores the best event management solutions, highlighting the critical features and benefits that can make or break your next corporate gathering.

Whether you’re organizing a team-building seminar, product launch, stewardship or fundraising campaign, this blog will equip your team to harness the full potential of corporate event management software and plan a successful event.

What We’ll Cover

What Exactly Is Event Management Software?
For What Functions Is Corporate Event Management Software Used?
How Can Businesses Choose the Best Event Management Software?
5 Best Corporate Event Management Software Platforms
Benefits of Using Corporate Event Management Software for Nonprofits
Last Thoughts on Finding Exceptional Event Management Software

What Exactly Is Event Management Software?

An event management software platform helps event managers plan, organize, and execute in-person, online (virtual), or hybrid events. Like project management software, event management software helps automate and simplify the planning and coordination of many facets of an event. There are all-in-one event management platforms and apps that assist with specific items on your event planning checklist.

For What Functions Is Corporate Event Management Software Used?

If you’re wondering what corporate event management software actually does, it’s like having a digital assistant that takes care of the nitty-gritty so you can focus on the big picture. Here’s a list of what corporate event software can handle and automate:

Online event registrations and ticketing
Event marketing and promotion
Online credit card payments
Event scheduling
Sponsor recruitment and promotion
Registrant engagement
And much more!

How Do Businesses Choose the Best Event Management Software?

How Can Businesses Choose the Best Event Management Software?

Choosing the right event management software can feel like finding a needle in a haystack. But it doesn’t have to be that way. Organizations can make a well-informed decision by focusing on three key aspects: features, pricing, and integrations. Let’s dive into what each of these entails:

Features:

User Experience: Look for software with an intuitive interface that simplifies event planning and management. Ease of use for organizers and attendees saves time and reduces stress.
Customization: It is vital to tailor the software to your event’s specific needs, such as custom registration forms, event branding, and flexible ticketing options. Many software options promote their brand over yours, so if this is important, be sure to review branding carefully.
Event Analytics: Data-driven insights are invaluable to event planning. Software that provides detailed reports on attendee engagement, ticket sales, and overall event performance can help refine future events.

Pricing:

Transparency: Clear and upfront pricing without hidden fees is vital. Businesses should understand exactly what they’re paying for.
Scalability: The pricing model should be scalable to suit events of different sizes and types. This could mean per-event pricing, subscription models, or tiered pricing based on event size and feature access.
Return on Investment: Evaluate the cost against the potential returns. A higher-priced software might offer features that significantly boost attendee numbers or engagement, making the investment worthwhile.

Integrations:

CRM Compatibility: Seamless integration with existing Customer Relationship Management (CRM) systems ensures efficient data management and enhances attendee outreach.
Marketing Tools: Integrations with email marketing platforms, social media, and other promotional tools are crucial for effective event marketing.
Payment Processing: Software that integrates with trusted payment gateways provides flexibility and convenience in handling transactions, including event registrations and donations for nonprofits. Look for an event management platform that allows you to take your funds without a middleman.

By carefully assessing these three areas, businesses can select an event management software that meets their immediate needs and supports their long-term event planning goals.

5 Best Corporate Event Management Software Platforms

Let’s compare the five best corporate event management software options to better understand what each one offers. We’ll look at the following platforms.

DoJiggy
Cvent
Eventbrite
Whova
Accelevents

1. DoJiggy

Who are they?

DoJiggy provides a feature-rich ticketing solution to businesses and organizations at no cost. Our event ticketing platform seamlessly integrates with fundraising features, so your company can sell merchandise or hold an online auction with your event.

What do they do best?

The platform specializes in integrating fundraising and event management. Key features include donation processing, customizable event pages, support for various ticket types, and options for virtual, in-person, and hybrid events.

DoJiggy’s Top Features:

Unlimited ticket types
Discount codes
Social sharing
Event widgets
Easily copy for recurring events
Add attendees or create orders manually
Customizable email confirmations
Email attendees
Easy app check-in
Accept online donations as well as event registrations
Custom questions in the shopping cart
Support for virtual, in-person, and hybrid events
Livestream right from the platform
Zapier integration to connect to the apps you already use

Pricing

DoJiggy is a free event management solution, making it highly accessible for nonprofits or businesses operating on tight budgets. Optional tips from registrants allow us to offer the platform at no cost.

2. Cvent

Who are they?

Cvent is an event management platform designed to streamline the planning, execution, and monitoring of various event details under one umbrella. It’s equipped to handle a wide range of event-related tasks efficiently.

What do they do best?

Cvent has robust integration capabilities for donor management systems and CRM platforms, which are essential for nonprofit organizations.

Cvent strengths include:

Venue Discovery: A robust tool for finding the perfect event location. This free resource can be used by anyone, not just their clients.
Vendor Management: Simplifies communication and coordination with vendors.
Ticketing and Registration: Offers streamlined processes for ticket sales and attendee registration.

Pricing

Cvent does not disclose its pricing, but businesses can submit a quote request or contact the vendor for details.

3. Eventbrite

Who are they?

Eventbrite is one of the most popular online ticketing companies. They allow users to browse and find different types of events by location, which can bring in new constituents who would not otherwise find your event. The platform caters to event planners managing events of all sizes, from large-scale conventions to smaller, more intimate seminars. Though the interface is user-friendly and easy to set up, it doesn’t allow for much customization or branding. Events include the Eventbrite header and footer with links back to Eventbrite to find other events.

What do they do best?

Eventbrite’s strengths:

Mobile Management: Real-time sales tracking and mobile ticket scanning in the Eventbrite app.
Online Event Ticketing and Registration: Easy ticketing, ideal for both large and small events.
Name Recognition: With the world’s largest events marketplace, most people are familiar with Eventbrite.

Pricing

Eventbrite breaks pricing down into organizer fees and ticket buyer fees. They offer a flexible pricing model for event organizers based on the size and frequency of events. Monthly subscriptions start at $29, for groups that host frequent events. Eventbrite is free for organizers to publish events with up to 25 tickets only. Larger events will require a subscription or one-off payment. Payment processing fees of 2.9% apply.

Eventbrite also charges ticketing fees, which are relatively high but usually paid by ticket buyers. The US fee is 3.7% + $1.79 per sold ticket.

4. Whova

Who are they?

Whova offers a dynamic hybrid event management platform that facilitates the creation of both in-person and virtual events. Its suite of tools is designed to cater to the modern needs of event hosting, including live streaming and analytics.

What do they do best?

Whova is particularly noted for features that enhance hybrid and virtual event experiences. Its standout features include:

Breakout Sessions: Offers engaging and interactive session formats.
Virtual Attendee Networking: Enhances participant connection and interaction in virtual settings.
Onsite Check-in Automation: Streamlines the process of attendee check-in, making it efficient and hassle-free.

Pricing

Whova does not disclose its pricing, but businesses can submit a quote request online.

5. Accelevents

Who are they?

Accelevents is a versatile platform that is proficient in managing virtual, hybrid, and in-person events. It blends high-level capabilities with user-friendliness and is trusted by over 12,500 organizations globally for event planning. Accelevents includes Enterprise features like badge printing and self-check-in and focuses on integrations such as Zapier and the top CRMs.

What do they do best?

Accelevents excels in:

Flexible Check-in: Assisted and self-service kiosk options are available.
Badge Design and Printing: Simplifies creating professional event badges, as this function is built into the platform.
Enhanced Attendee Engagement: Features AI-driven networking and gamification.

Pricing

Pricing starts at $5,000 for one event with 500 attendees, making Accelevents a good solution for large-scale corporate events with a large budget.

Benefits of Using Corporate Event Management Software for Nonprofits

The numerous advantages of event management software for nonprofit events allow your team to concentrate on what really matters – your cause. Here is a list of some of the benefits you’ll see:

Streamlined Efficiency: Say goodbye to manual spreadsheets and endless email threads. These software solutions automate the tedious stuff – from registrations to scheduling – making your team more productive and less frazzled.
Better Donor and Attendee Connection: A smooth experience keeps donors and attendees happy and engaged. With features like easy registration and interactive event agendas, you’re not just hosting an event but building a community.
Boost the Fundraising: It’s all about maximizing impact. These platforms offer tools to increase fundraising efforts through seamless donation processing and/or effective event promotion.

Last Thoughts on Finding Exceptional Event Management Software

Selecting the ideal corporate event management software is crucial for the success of events. Each platform discussed offers unique advantages tailored to businesses and organizations. For organizations seeking a comprehensive, cost-effective solution, particularly for fundraising events, DoJiggy presents an exceptional option. Discover how DoJiggy can elevate your special events.